AOSC-H Amended constitution and byelaws as amended in June 2018. FINAL COPY
CONSTITUTION OF THE ASSOCIATION OF SENIOR CITIZENS OF HYDERABAD
( REGTD. NO. 1435 OF 2003)
Preamble
The Association of Senior Citizens of Hyderabad was formed with the objective of engaging in such activities as will contribute to the welfare of Senior Citizens to develop brotherhood among Senior Citizens and to promote a Day Care Centre for the Elderly, as its important activity, to provide recreational and educational facilities for them.
The Probus Club of Hyderabad played an important role in sponsoring the Association and the Day Care Centre which was earlier known as Probus Day Care Centre for Elders.
The Association is located on second floor of the premises of Lions Bhavan, behind HDFC Bank, Paradise Circle, Secunderabad 3.
The following Constitution has been drawn up to satisfactorily implement the above activities.
ARTICLE 1 – Name
The name of the organization shall be The Association of Senior Citizens of Hyderabad (herein after referred to as “The Association” for the sake of brevity)
ARTICLE II – Aims and Objectives
(a) The purpose of this Association shall be to improve the quality of life of the senior citizens in broadest sense.
(b) It will provide facility to the Elders to socialize and spend their spare time usefully and in creative and recreational activity.
(c) It shall strive to be seen as a worthwhile and respectable organization by the community.
(d) It shall be non-political, non-sectarian, and non-religious.
(e) It shall not be , or be seen to be merely a fund raising body.
(f) It will strive to promote/sponsor Associations of Senior Citizens, Multi Service Centres popularly known as Day Care Centres for Elders, Old Age Homes, Senior Citizens Retreat, trust for the welfare of the elderly etc
ARTICLE III – Management.
(a) The Association shall be managed by a Managing Committee comprising a President one, two vice-Presidents, a Secretary, a Treasurer, a joint Secretary and a committee of members as provided in the Bye-Laws.
(b) The Office Bearers and the Committee members shall be elected every two years in accordance with the bye-Laws subject to the above clause. The term of office of the Office Bearers and members of the Managing Committee shall be two years.
ARTICLE IV – Meetings.
(a) The General Body Meeting and the Annual General Body Meeting of the Association shall be held as provided in the Bye-Laws.
(b) The General Body Meeting for the election of the members of the Managing Committee shall be held before March 31 of the election year.
ARTICLE V – Annual Accounts
It will be the responsibility of the outgoing Managing Committee to submit within 90 days of laying down of their office, a duly audited account of the previous year.
ARTICLE VI - Subscriptions
Members of the Association shall pay subscriptions as provided in the Bye-Laws.
ARTICLE VII _ Non-Profitability
The income and property of the Association, however, derived shall be applied solely towards the promotion of the objectives of the Association, and in no portion thereof shall be paid to or transferred directly or indirectly to the members of the Association, however nothing, herein shall prevent the payment in good faith of remuneration to any officer or the member of the Association for any services actually rendered to the Association.
ARTICLE VIII – Winding up.
On winding up, the funds of the Association shall not be distributed to the members but shall be donated to a charitable organization or similar senior citizens association with similar objectives and which prohibits distribution of its funds to members.
ARTICLE IX – Bye-Laws.
The Association shall adopt Bye-Laws not inconsistence with this Constitution embodying additional provisions for the Management of this Association. Such Bye-Laws may be amended from time to time as provided therein.
BYE LAWS OF THE ASSOCIATION OF SENIOR CITIZENS OF HYDERABAD (REGD no 1435 of 2003)
ARTICLE I – Territory.
Membership of the Association of Senior Citizens shall be primarily to the residents of HYDERABAD TWIN CITIES and Cyberabad
ARTICLE II – Membership.
(a) This Association being primarily “Friendship” organisation to promote intimate fellowship among the members and their families, the membership is limited to Senior Citizens who fit in both socially and culturally.
(b) The membership will be strictly by invitation; his/her spouse will be an equal member but together will have single vote in any General Body Meeting or elections
(c) The Managing Committee shall decide the maximum membership strength of the Association from time to time.
(d) The prospective member shall be a retired or semi retired with a minimum age of 60 years and shall have occupied a respectable position in any field of worthy endeavour shall be of good character and respected in the community. Persons in the age group of 50 to 60 can also be admitted as Associate Members of the Association at the discretion of the Managing Committee. They need not be retired or semi retired but shall have to be respectable persons of good character, having the potential to fulfill the objectives of the association. They will be entitled to all the benefits and privileges of the membership of the Association, but will not have any voting rights.
(e) A member introducing a person for membership will invite him as his guest to one or two meetings of the Association. The proposer will also provide a general profile of his guest to enable the Membership Committee and the others to interact with the guest. If found suitable, the Managing Committee will take final decision, on the recommendation of the Membership Committee on his/her membership. The membership will be regarded to commence from the month of introduction.
ARTICLE III – Management.
(a) The Association shall be managed by a Managing Committee, herein called “the Committee” comprising a President, two vice presidents, general secretary, Treasurer and a joint secretary and committee members as described in the following clause. They will be responsible for programmes (eg. Guest speaker, publicity, indoor and outdoor games, library and such other activities as may be decided from time to time by the committee). The immediate past President and General Secretary shall be ex-officio members of the Committee. The Management Committee will consist of 12 members elected by the members of the Association, the immediate past president and general secretary and the co-opted members (not exceeding 3). Total strength of MC is 17 – six office bearers and six MC members elected 12; ex-officio 2; coopted 3.
(b) All office bearers will be elected by the committee during its first meeting which will be presided over by the senior most (in age) Ex-officio Honorary Life Member of the committee. , in his absence by the chairman. The co-option of up to a maximum of 3 members shall also be done in the same meeting after the election of office bearers.
(c) The term of office of the committee shall be two years and no officer may serve for more than two successive terms in any one office.
(d) A casual vacancy on the committee shall be filled by action of the committee.
(e) If a member of the committee absents himself for 3 successive meetings of the committee, without any intimation, the committee shall review the case and decide if he should be removed from MC. The vacancy thus caused shall be filled as provided in clause (d) above.
ARTICLE 1V – Sub Committees.
The Managing Committee will constitute following Sub Committees from the members of the Association to help in proper management of different activities. The membership of each committee will be limited to 6 members including the convener / chairman
Both the conveners and the members of the committees will be nominated by the Managing Committee.
1. Programmes Committee 2. Games Committee 3. Cultural and Social Activities committee 4. Day Care Centre Management Committee 5. Membership Committee 6. Public Relations and Publicity Committee 7. Community Services Committee
The Managing Committee may at its discretion form more committees, if required, for efficient functioning of the Association. The responsibilities and function will be defined by the Managing Committee.
ARTICLE V – Election of Management Committee Members.
(a) As required by these Bye Laws the election of 12 members representing members of the Association shall be held before the end of March.
(b) Notice of the election shall be given at a general meeting of the Association at least 3 weeks before the election.
(c) All nominations and acceptance of nominations shall be in writing and shall be signed by nominators and candidates and shall be in the hands of the returning officer one week prior to elections giving him time for scrutiny, acceptance, withdrawal and prepare final list of contestants.
(d) A returning officer and a scrutinizer, neither of whom are candidates for election, shall be appointed by the presiding officer before the election begins.
(e) Voting shall be by show of hands or by ballot as decided by the members The candidate receiving the greatest number of votes of members present and voting in the election shall be declared as elected.
(f) If two candidates receive equal number of votes, the selection will be by toss of a coin.
ARTICLE VI – Election of office Bearers.
The Management Committee so constituted consisting of 12 members along with two ex-officio members that is the immediate past president and general secretary will meet as soon as possible after the above election and elect among themselves the following office bearers, president, two vice-presidents, general secretary joint secretary and a treasurer. Senior most among them will preside.
After the elections the Committee may co-opt up to three members to help it in the management of the Association.
The Sub committee as per Article IV will also be constituted in the same meeting.
A Chairman (as provided in clause XII) may also be nominated in the same meeting. ARTICLE VII - Financial Year.
The financial year of the Association shall begin on April 1 and end on March 31.
ARTICLE VIII – Meetings.
(a) General meetings of the Association shall be at least monthly at such time and place as the members decide.
(b) The Annual General Body Meeting shall be held in the month of March or April each year at which the annual report and accounts will be received and an auditor shall be appointed.
(c) Meetings of the Managing Committee shall be held monthly or as otherwise determined by the committee.
(d) A quorum at the general body meetings shall be fifteen percent of the members or 15 members whichever is less.
(e) A quorum at meetings of the committee shall be a majority of the members thereof.
(f) An extraordinary meeting shall be called on the request in writing of not less than 15 percent of the total membership. Notice of such meeting shall be given to members at least one month before the extraordinary general meeting is to be held with a statement setting out the purposes for which meeting has been called.
(g) Voting at the general meeting shall be by show of hands, or by ballot if required by a majority of members
(h) Where there is an equal division of votes at a committee meeting or a general meeting , the chairman shall have a casting vote in addition to a deliberative vote.
(i) In the absence of both the president and vice-president, the members present shall elect a chairman of the meeting.
(j) Any notice of motion shall be submitted must be submitted in writing to the secretary and must be read to the members at the meeting prior to the meeting at which the motion is to be formally proposed.
(k) As required by the constitution, the Association is non-sectarian, non political and non religious. It shall not endorse any candidate for public office and shall not take corporate action at any meeting with the intension of influencing the policies or decisions of governments, unless it is a matter concerning the welfare of the Elderly. However the merits of any public question may be a subject of fair and intelligent study or discussion at a meeting of the association for the information of members.
ARTICLE IX – ACOUNTS.
(a) An income and expenditure account ( and balance sheet if appropriate) for the twelve months to the end of in each year shall be presented to the Annual General Body meeting after being audited by a person appointed at the previous Annual General Body Meeting.
(b) The treasurer shall deposit all funds of the Association in a Public Sector bank decided upon by the Managing Committee signatories shall be the president, secretary and treasurer with any two to operate the accounts.
c) The Managing Committee shall prepare a budget during the first month detailing the estimated expenses and income during the year. Such provisional budget will be announced in Newsletter and in general meetings. The budget must be got approved in AGM to be held within three months
d) Any Single item of expenditure, not budgeted, exceeding Rs 5000/- must be approved by the general body.
e) The Secretary OR the President, on their own initiative, can incur an expenditure upto Rs 5000, without prior approval of MC; however such expenditure must be put up and got approved by MC in next MC meeting.
ARTICLE X - Amendment .
Any clause in these by-laws may be amended by a two thirds vote of the members present and voting at a general meeting, a quorum being present and notice of motion as provided in these by-laws having been given.
ARTICLE XI – Chairman.
The Managing Committee can nominate a Chairman any member of the Association if his services are considered useful to the Association. The nomination will be for a period of two years or till the next elections whichever is earlier. The Chairman will not have any statutory powers and will have advisory role. He will have no responsibilities as such unless specified responsibility is assigned to him by the Managing Committee. He will be ex-officio member of the Managing Committee.